A HIGH-LEVEL FEATURE GUIDE FOR CUSTOMERS

Complete visibility and control of your print environment

A powerful print management
solution to enable, track, manage,
and secure your printing, copying,
and scanning.

It doesn’t matter what size you
are, what printers you use, or what
operating system your users prefer –
PaperCut MF is for you.

That’s because we take a crossplatform,
vendor-neutral approach
to technology and device support to
deliver a print management solution
that just works.

  • Manage your print environment
  • Save money and the planet
  • Secure your printing
  • Integrate with third-party systems
  • Manage 3D printing and Print Rooms
  • Give users power
  • Digitize documents

Manage your print environment

Web-based admin dashboard

PaperCut MF provides built-in, browser-based administration
access from any network location to enable centralized
management of every user and printing device.
The dashboard gives an easy-to-read, single-page view of the
printing environment in real time, including system activity,
printer error notifications, toner levels, trend information and
statistics – even environmental impact. You can designate
automatic quotas, deploy print queues in bulk, enable
language options, and apply many more features in the pages
to come.

User sync
PaperCut MF synchronizes user and group information from sources such as Windows Active Directory, Google Cloud Directory, Azure Active Directory and LDAP. This simplifies the administration of the system because you don’t need to manage a separate database of users and groups. If a user is added to the domain or is removed from a group, PaperCut automatically synchronizes this information without any intervention from the administrator. And don’t worry: you can mix and match multiple sync sources for ultimate flexibility.
Print Deploy

PaperCut’s Print Deploy feature is an innovative print
queue deployment tool, allowing you to get the right
print driver and right queue to the right person in the
right location, automatically.
Print Deploy automates the time consuming, frustrating
tasks of setting up print queues and deploying print drivers
on computers in your network. Once a user leaves a site, it
removes the queue and driver automatically, so clean up
is a breeze.
With Print Deploy, you’ll:

Mobile printing and BYOD

Your team wants to work on the device they’re most
comfortable with – laptop, tablet, or smartphone; running
iOS, Android, Chrome OS, Microsoft Windows or macOS – and
PaperCut supports them all with its BYOD (Bring Your Own
Device) features.

  • Save time by deploying print queues and drivers easily at scale
  • Maintain flexibility with a tool that supports environments with or without a print server
  • Reduce support tickets with an automated printer configuration that’s no touch for end users, even as they move between sites
  • Save money on maintaining and supporting an on-premise Active Directory just to support printing
  • Increase end-user productivity with automated setup and printing that just works
  • Remove risk because it’s from an organization with 20 years’ experience in print management

Mobility Print is the flagship solution for mobile printing and BYOD, enabling millions of users to easily print from their devices, with a native print experience from any application. It takes away the complexities when working across different operating systems, file formats, and brands. Additionally, the Web Print option gives users easy access to print Microsoft Office, PDF, and image files directly from the browser, even when they’re not on site or connected to the local print network. Combine this with Email to Print, and users have the option to email their jobs to an address you create (e.g. printme@organization.net), and their documents will print at an authorized printer within your environment, making guest printing as easy as PaperCut.

Save money and the planet

Reporting

PaperCut MF includes over 80 one-click reports available for
online viewing, export, or print. Reports address all areas,
from detailed page logs to summaries by user, department,
device, and environmental impact.

Administrators can also build custom reports to make sure
they’re delivering the most applicable data; and all these
reports can be emailed to specific people on a regular
schedule, removing any manual efforts.

Cost recovery
Want a bigger impact than just applying policies? Designate different costs for print settings, such as color versus grayscale, single-sided versus duplex, and printer P versus printer C.
Print policies

Implementing a print policy isn’t just about sending people
an email with a list of rules to follow; a great policy is
automated through a system. Enter PaperCut MF.

Print policies allow you to track and control printing and
copying based on users, department, class, or client. Start
out lightly by suggesting environmentally friendly printing
options like double-sided or grayscale printing, or add firm
rules to restrict behavior and reduce waste.

Advanced scripting

Advanced scripting can be used to define and fine-tune your
print and copy policies, and support your organization in
eliminating waste and changing user behavior.

With advanced scripting, you can:

User pay-for-print

Set users or groups up with quotas by applying credit to their
account. This can be a recurring allocation per semester,
quarter, month, or hour – or even implement a “use it or
lose it” policy.

Integrate with one of many third-party payment gateways
– such as PayPal, Authorize.Net, RBS WorldPay and
CyberSource – to enable users to transfer balance directly
from their bank to their PaperCut account.

Or give users quick and easy print credit by using prepaid/
top-up cards. Create a bulk batch and distribute them to
different department heads, or offer them in a vending
machine. A user buys a card, enters the unique code into
their PaperCut UI, and ta-da: they’re ready to print!

  • Route complex jobs to more efficient, high volume printers
  • Display a pop-up message if a user forgets to select duplex or grayscale
  • Restrict users’ functionality (e.g. after hours)
  • Allow free printing on schedules (e.g. during class or workshop times)
  • Give discounts during off-peak times
  • And much more…

Client Billing

Are you printing in a business that would like to bill costs back to a client or project? That’s easy with PaperCut MF’s Client Billing. Every time a job is initiated, select the appropriate account and the charge will be applied to their balance, making tracking and invoicing simple and precise. To make things extra easy, PaperCut integrates with a variety of third-party legal and accounting systems so you don’t even need to change your existing setup to start feeding data through.

Secure your printing

End-to-end encryption

PaperCut MF supports end-to-end encryption on the network.
That means not just security at the printer, but from the
user’s device to the print server, the print server to the printer,
and the printer to the user’s hand. They’re protected at every
stage, from “I want to print this,” to “I’ve printed this, now it’s
time for coffee.”

Secure Print Release

Secure Print Release increases document security and
reduces wasteful, uncollected print jobs. All print jobs sit in
a holding state until the user walks up to the multi function
device (MFD), logs in, and approves its release. This avoids
confidential documents sitting on the paper tray until users
can make their way to the MFD, or if a user forgets they
pressed “print” at all.

Print policies

Implementing a print policy isn’t just about sending people
an email with a list of rules to follow; a great policy is
automated through a system. Enter PaperCut MF.

Print policies allow you to track and control printing and
copying based on users, department, class, or client. Start
out lightly by suggesting environmentally friendly printing
options like double-sided or grayscale printing, or add firm
rules to restrict behavior and reduce waste.

User authentication

To avoid mix-ups with balance allocations and document
handling, PaperCut MF requires users to authenticate at
the MFD with a variety of login options. Enter a unique ID,
username with a correlated password or pin, scan an ID card
or badge, or integrate with biometric hardware for the most
secure level of identification.

Card numbers can easily be extracted from your network’s
user directory or a database (e.g. door access control system),
or users can self-associate their card on first use.

Find-Me Printing

Adding convenience to the already secure mix, Find-Me Printing saves users from needing to choose what printer they’d like their job sent to. They can print to the shared Find-Me queue, then simply walk up to any printer they like, authenticate, and safely release their job under their strict supervision. With Find-Me Printing, you’ll:

Watermarking and digital signatures

Watermarking automatically adds a username, timestamp, digital signature, or other metadata to every printed page. It’s a fantastic mechanism to improve behavior in your organization – when users see that printed documents can be traced back to them, it’s much less likely they’ll let sensitive documents lie around the office.

  • Reduce the need for IT administrators to manage multiple print drivers and queues
  • Reduce waste by up to 20% in busy office environments
  • Minimize inconvenience when printers are in error by letting users easily select another
Print archiving
Print archiving empowers administrators to browse and review the content of print activity in their environment. Alongside the powerful tracking and reporting functionality built into PaperCut MF, this gives administrators a wide range of auditing functions.

Integrate with third-party systems

Integrate with third-party systems

PaperCut has one of the biggest collections of third-party
integrations around, making it as easy as possible to amp up
your existing business structure with the added support of
PaperCut MF.

You can connect with:

Payment gateways

PaperCut MF plays nicely with leading payment providers –
like PayPal, Authorize.Net, RBS WorldPay or CyberSource –
to enable real-time, online payments via credit card. It also
supports closed or internal payment systems like college
fund accounts.

Hardware gateways are available to support a range of cash
loaders, self-service kiosks, and bill and coin boxes. For
hardware, please reach out to a PaperCut Authorized Solution
Center (ASC).

  • Payment gateways
  • Accounting systems
  • Legal practice management software
  • Coworking management software
  • And many more…

Manage 3D printing and Print Rooms

3D printing

Managing a 3D print environment? PaperCut MF streamlines
the process for everyone. For users, it’s enabling them to
submit complete job requests and track their progress. For
operators? It’s giving them the tools to stay on top of orders
they need to process, and even communicate with users. It
also gets more people using all that great equipment you’ve
invested in!

You’re covered for more than 3D printing, too. Services on
CNC machines, laser cutters, or any other equipment your lab
offers can all be set up. And since it’s PaperCut, you can also
allocate users’ costs to their traditional printing quotas, and
run consistent reporting.

Print Rooms

By tracking and managing all activity, PaperCut MF does
away with pesky Print Room problems. No more easily lost
email and paper forms, no more charging and quoting across
multiple departments, no more frustration.
From when the user submits a job ticket, to when the print
room operator reviews, tracks, and completes the project,
PaperCut’s end-to-end workflow tool keeps things moving
along smoothly and efficiently.
You also get the same consistent reporting and costallocation
convenience available with PaperCut MF.

Give users power

Control at the MFD

Monitor and control all actions directly on your MFD: print,
copy, scan, and fax.

With PaperCut MF, users have power at the device to:

Control from computer, tablet
or smartphone

End users have access to a set of web tools to track their
activity, check or add to their account balance, and view
prior transactions without administrator assistance. Users
can even choose from 30 languages when interacting on the
PaperCut web interface. Want to brand the users’ interface?
No problem! Choose custom colors, logos, and messaging to
support your organization’s spirit.

  • Authenticate with username and password, pin, or card swipe
  • Select specific jobs to release or delete
  • Allocate jobs to a personal or shared account
  • Change print settings, including color versus black and white, single-sided versus duplex, or quantity of copies
  • Select scan destinations like email, folder, Google Drive, SharePoint Online, or many more
  • View account balance
  • Select what language the device displays in

The User Client is a pop-up window that allows users to easily view their current account balance, or allocate their print job to a desired personal or shared account. It can also do plenty more to streamline printing and help organizations reduce waste, like:

And because PaperCut’s vendor-neutral, users get that familiar experience on the MFD panel – no matter which printer they go for.

  • Provide a final notification to confirm what’s about to be printed
  • Display system messages like low credit warnings or print policy reminders
  • Show users their impact on the planet - measured in trees, carbon, and energy - with the environmental widget

Digitize documents

Create smart, searchable documents

With Scan Actions applied, users can convert hard documents
into digital masterpieces with just a couple clicks. PaperCut’s
Integrated Scanning empowers you to set up scan workflows
by user or group, with their settings and scan destinations
following them to any compatible MFD in real time.

With OCR (optical character recognition), you can turn
unlimited scans into text-searchable and editable smart
documents to retrieve information easier than ever. PaperCut
MF’s one-click OCR works right out of the box for all kinds of
workplaces, and depending on your organization’s needs,
you can process these intelligent files either in the cloud or
locally on site.

Create smart, searchable documents

With Scan Actions applied, users can convert hard documents
into digital masterpieces with just a couple clicks. PaperCut’s
Integrated Scanning empowers you to set up scan workflows
by user or group, with their settings and scan destinations
following them to any compatible MFD in real time.

With OCR (optical character recognition), you can turn
unlimited scans into text-searchable and editable smart
documents to retrieve information easier than ever. PaperCut
MF’s one-click OCR works right out of the box for all kinds of
workplaces, and depending on your organization’s needs,
you can process these intelligent files either in the cloud or
locally on site.

Scan to Email and Folders

With PaperCut MF, users can quickly scan documents directly
to their email account, or to pre-configured personal and
network folders with just one click. Files will no longer go to
one unorganized “Scanned Documents” folder, causing users
to waste time searching for documents.

Get it now

We’re all about customers, coding, and coffee. These passions come together to make a product that’s powerful yet simple – and we think you’ll love it! Want to try a free 40-day trial, experience a live demo, get a quote, or place an order? Contact a PaperCut Authorized Solution Center (ASC), or email sales@papercut.com for further assistance.

Contact us

sales@papercut.com
papercut.com