Lexmark Cloud Print Management

Bring secure print release with the simplicity and
savings of cloud deployment

Lexmark Cloud Print Management allows organizations to
offload physical print infrastructure, reduce demands on
the internal IT department and provide a stable, flexible
print environment.

Built with advanced cloud architecture, Lexmark Cloud Print
Management (CPM) features innovative technology that
eliminates on-premise print servers, multiple print drivers and
queue management, while reducing the administrative burden
on IT staff.

Instead of sending documents through a print server to a
designated print device—where the pages sit out in public view
until they are retrieved—they are transferred to the Lexmark
Cloud where they are held until a user logs in or swipes their
badge (authenticates) at the printer.

Secure print release: Save on printing costs, secure confidential
information, and give your users the convenience of output
from any enabled device without installing print servers in
every location. With Lexmark CPM, you can eliminate unclaimed
documents, give users more output options and scale the
system as your business grows and changes.

Mobile print: In addition to full support for printing from Mac,
Windows and Chromebook devices, Lexmark CPM keeps mobile
users printing, too. Whether they initiate print jobs from an
iPhone®, iPad®, or Android® smartphone or tablet, mobile users
can release their documents at any Lexmark device, whenever
and wherever you’ve allowed them access.

Analytics: With Lexmark CPM, you can track all printing,
copying and scanning across your organization,
helping you drive proactive output management and
data‑driven decision‑making.

Flexible architecture
 

We understand that some industry and regulatory
environments make fully cloud-based print release
untenable. That’s why our hybrid option allows jobs to
be held on users’ PCs for release in lieu of sending the
print jobs outside the network or to the cloud. You get the
savings and security of cloud-based print release without
losing the advantages of collecting print job metadata for
reporting and management.

Full-featured print management

Unclaimed output not only wastes resources, it also
compromises information that could present HR, legal or
competitive risks to your organization. Eliminate print server
infrastructure and gain essential output management features:

  • ID card support: Integrate card readers allow users to
    easily authenticate at the print device using the same card
    they use to access work facilities.

  • Automatic user registration: Simple user self registration
    eliminates the need for an administrator to manually enter
    badge numbers.

  • Session-based login: Perform multiple output tasks without
    having to swipe your card or log in again.

  • Cloud Print extension: Easily print from Google devices,
    including Chromebooks.
  • Print preview: View each page of your document, change
    print options, and select specific pages to print.

  • Print and keep: Keep your documents in the queue so you
    can print them again later.

  • Print job delegation: Assign a delegate to log in and print
    documents that are in your queue.
  • Online queue management: Access the web portal to drag
    files from your document folders and drop them directly
    into your queue. Or delete documents from your queue and
    change print settings.

  • Purge timeouts: Configure system to automatically delete
    documents in your queue after a predetermined period.

  • Third party support: Enable print management with
    badge release, without the need for additional on-premise
    infrastructure, via an external adapter.

  • Guest print: Provide guest print access without the need for
    a registered Lexmark cloud account. The guest user submits
    the document they wish to print to a specified email, then
    receives a unique pin number via email reply, and finally
    uses existing CPM enabled devices to login and release the
    print job.
Security in the Lexmark Cloud

Lexmark is an industry leader in document and device
security. This expertise is the backbone of Lexmark
Cloud Services, combining our dedication to security with
the many advantages of print and on-demand content
services, while maintaining the same levels of security,
control, and performance that characterize our entire
product line.

How it worksatures

Standard configuration

  1. User submits print jobs from PC or mobile devices to the
    print queue in the Lexmark Cloud.

  2. User authenticates at device and selects jobs to release.

  3. Device securely retrieves and prints jobs.

  4. Document analytics are stored in the cloud.

Hybrid option for PC printing

  1. User prints from PC. Job is encrypted and stored on the
    user’s PC.

  2. A token identifies the job in the Lexmark Cloud.

  3. User authenticates at device.

  4. Device uses token to locate and retrieve print job from PC.

  5. Document analytics are stored in the cloud.
Simplification and savings

One large multinational company now leverages Lexmark
Cloud Print Management for secure print release
supporting 8000 users on 590 devices. They eliminated
all 44 print servers with an estimated annual savings of
over $250,000.

The Lexmark Cloud answer to print
management problems

Managing print infrastructure and supporting users is
challenging and distracts IT resources from more strategic
tasks. That’s why we designed Lexmark Cloud Print
Management to take on:

Complex printing management: You want to simplify the IT
burden associated print server and queue management, driver
deployment, configuration, applications, compliance and
document security.

Unclaimed output: You see unclaimed output piling up or being
thrown away in and around your printers—output that might
contain confidential or private information.

Output location inflexibility: You’d like your users to be able
to release output from any authorized device across one or
many locations, while curbing the use of hard-to-track personal
printers. You also need to cut back on the number of highfeatured
devices on the network by encouraging sharing via
print management.

Uncontrolled printing and waste: You suspect there’s
unneeded printing or unauthorized use of output devices—
and are looking for ways to control output and eliminate
costly waste.

Mobile users who need to print: Your users need to submit
jobs to your print queue from any smartphone or mobile device,
including Android® or iOS devices, and print from any Lexmark
device you’ve given them access to.

Incomplete understanding: You need to monitor device
usage, and collect and analyze data about organizational
and individual printing practices, without adding additional
hardware or staffing.

Capital outlay drawbacks: You’d prefer to cover print release
as an operational expense, via a subscription rate, rather than
make a capital investment in it.

 

Learn more at Lexmark.com/cloud